Leeds Civic Association
By-Laws

 ARTICLE I
Purpose of the organization:

1. To aid in the development of civic interest in each citizen by broadening interest as an individual and as a member of a group.
2. To provide opportunities for sell-expression and leadership on the part of each individual member and citizen.
3. To stimulate better understanding between city government and its citizens. To provide a closer bond and a more unified spirit among the inhabitants of Leeds through group, social, and civic activities.
4. To aid our youth to a better understanding and interest in group, social, and civic activity, and to encourage them emotionally, spiritually, and physically to a normal, healthy adulthood.
5. To improve, modernize and advance the wellbeing of the Village of Leeds.

 

ARTICLE II
Membership

Section1  Any individual interested in the social, economic and civic interestsof the village of Leeds, is eligible for membership.

Section2  Persons who have given notable service to the village of Leeds mayhave honorary membership conferred on them. Honorarymembership shall continue until withdrawn by a majority of theBoard of Directors.

 

Article Ill
Officers

Section 1  Board of Directors

Board of Directors shall consist of nine duly elected members of the organization. The outgoing president shall be a member if he/she is willing and able. The four presiding officers, President, Vice President, Secretary and Treasurer, in addition to the members elected from the organization sufficient to constitute a membership of nine shall also be members of the Board of Directors.

Section 2  Duties of the Board

1. To fill vacancies in any office except that of president, in emergency situations.
2. To select meeting places.
3. To approve all expenditures in the organization.
4. To select delegates to check transactions of special committees.

Section 3  Board of directors will have at least three meetings during its term of office and at a regular meeting will report on organization transactions.

Section 4  At no time shall the voting power of the board, be superior to the member majority vote. Their power shall lie in their interaction with organization officers and their ability to handle unexpected or non-standing activities, at which time they may delegate necessary representatives for a proposed activity.

Section 5  Duties of the President:

1. To be oriented to the purpose of the association and refer to these as the organization requires.
2. To preside at all meetings of this association and the meetings of the board.
3. To perform all other duties pertaining to the office and represent this association in all matters relating to Leeds Association.
4. To appoint (together with the Board of Directors) special committees to aid in successful discharges of executive and administrative duties.
5. To serve as an ex-officio member of each of the special committees, with the exception of the nominating committee.

Section 6  Duties of the Secretary:

1. To record the minutes of all meetings of this Association and the meetings of the Board of Directors.
2. To keep a file of all business which has been discussed in either closed or open meetings.
3. To keep a register of all members for roll call and business purposes.
4. To refer the necessary information to appointed committees for transactions of their business.
5. To sign with the president, organization papers as come into their executive and administrative spheres.

Section 7  Duties of the Vice-President:

1. In the event of a vacancy or absence occurring in the office of president, the vice president shall assume the duties of the president.
2. To assist the president in all duties of the office and at all times be informed of organization activities.

Section 8  Duties of the Treasurer

1. Act as custodian of organization funds and deposit these funds in a bank approved of by the Board of Directors and make monetary disbursements.
2. To keep accurate entries of acquisition and disbursement of organization funds.
3. To keep a record of all dues paid and keep a register of all members of this organization.
4. To refer the necessary information to appointed committees for transactions of their business.
5. To serve as ex-officio member of the Finance Committee.
6. Present the auditor’s report for the fiscal year at the annual meeting and any net gain or loss at regular meetings.

 

Section 9  Candidates for the Association officers must be eligible for office at least one year after election. If they cannot do so, they shall decline any nomination.

Section 10  Officers will be elected at the annual meeting in September.

 

Article IV
Committees

Section 1  The officers of the organization shall establish committees within the organization as found necessary by them and the membership. The chairperson of a committee shall be elected or named by members of the committee.

Section 2  All appointed committees will submit written or verbal reports at each regular meeting, provided they have new business.

Section 3  All committee chairpersons are able to appoint a recording secretary from among their committee members.

Section 4  A sergeant at arms shall be appointed by the Board of Directors when deemed appropriate. The duties of this position will be to attend the door at any regular meeting and assist the president when called upon to preserve order.

 

Article V
Dues

Section 1  Dues shall be paid annually before December 1st.

Section2  Annual dues shall be set at $10.00 per household; $25 per business.

 

Article VI
Meetings

Section 1  Meetings of this association shall be held no less than eight times per year.

 

Article VII
Elections

Section 1  Officers shall be elected by ballot or hands, as decided by the Board of Directors, at the annual meeting.

Section 2  In case of a tie, a re-vote may be taken.

Section 3  All members voting shall be members in good standing.

Section 4  A member in good standing is a member who has paid her/his dues.

Section 5  November shall be the month of the annual meeting.

 

Article VIII
Order of Business

Section 1  The order of business at regular meetings shall consist of;

1. Call to order
2. Signed roll call
3. Report of the recording secretary
4. Report of the treasurer
5. Report of committees
6. Unfinished business
7. New business
8. Announcements and discussion
9. Adjournment

 

Section 2  Those committees or officers with no report shall answer the roll by stating “No report”. Those committees submitting reports shall make these reports as conclusive and concise as possible.